Box 10Organizational names for affiliations not in English

  • Give the affiliation of all authors or only the first author
  • Begin with the department and name of the organization, followed by the city, the two-letter abbreviation for the US state or Canadian province (see Appendix E), and the country name or ISO country code (see Appendix D) if non-US. Place the affiliation in parentheses.
  • Provide the name in the original language for non-English organization names found in the roman alphabet (primarily European languages, such as French, German, Spanish, Italian, Swedish, etc.)
    • Carpentier AF (Service de Neurologie, Hopital de la Salpetriere, Paris, France), Moreno Perez D (Unidad de Infectologia e Inmunodeficiencias, Departamento de Pediatria, Hospital Materno-Infantil Carlos Haya, Malaga, Spain).
    • Marubini E (Istituto di Statistica Medica e Biometria, Universita degli Studi di Milano, Milan, Italy), Rebora P, Reina G.
  • Romanize (write in the roman alphabet) or translate organizational names if they are in Cyrillic, Greek, Arabic, Hebrew, or Korean. A good authority for romanization is the ALA-LC Romanization Tables.
    • Barbulescu M (Clinica Chirurgicala, Spitalul Clinic Coltea, Bucarest, Romania), Burcos T, Ungureanu CD, Zodieru-Popa I.
    • Grudinina NA (Institute of Experimental Medicine, Russian Academy of Medical Sciences, St. Petersburg, Russia), Golubkov VI, Tikhomirova OS, Brezhneva TV, Hanson KP, Vasilyev VB, Mandelshtam MY.
  • Translate organizational names in character-based languages (Chinese, Japanese)
    • Susaki K (First Department of Internal Medicine, Faculty of Medicine, Kagawa University, Takamatsu, Japan), Bandoh S, Fujita J, Kanaji N, Ishii T, Kubo A, Ishida T.
  • Ignore diacritics, accents, and special characters in names. This rule ignores some conventions used in non-English languages to simplify rules for English-language publications.
    • Treat a letter marked with diacritics or accents as if it were not marked
      • Å   treated as   A
      • Ø   treated as   O
      • Ç   treated as   C
      • Ł   treated as   L
      • à   treated as   a
      • ĝ   treated as   g
      • ñ   treated as   n
      • ü   treated as   u
    • Treat two or more letters printed as a unit (ligated letters) as if they were two letters
      • æ   treated as   ae
      • œ   treated as   oe
  • Use the English form of names for cities and countries whenever possible. For example, Vienna for Wien and Spain for Espana. However, the name found on the publication may always be used.

From: Chapter 12, Papers and Poster Sessions Presented at Meetings

Cover of Citing Medicine
Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition.
Patrias K, author; Wendling D, editor.
Bethesda (MD): National Library of Medicine (US); 2007-.

NCBI Bookshelf. A service of the National Library of Medicine, National Institutes of Health.