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SciENcv

Created: ; Last Update: April 1, 2020.

Estimated reading time: 26 minutes

SciENcv is an application in My NCBI that helps you create online professional profiles that can be made public to share with others. In SciENcv you can document your education, employment, research activities, publications, honors, research grants, and other professional contributions. My NCBI users can create multiple SciENcv profiles in official biographical sketch formats, for the National Institutes of Health (NIH), the National Science Foundation (NSF), and the Institute of Education Sciences (IES), which can be used for grant submissions. In addition, the SciENcv application can be used to create the official NSF Current and Pending Support document.

NIH eRA Commons, NSF, and ORCID account holders who have linked their accounts to NCBI can populate their SciENcv profiles with the information stored in their eRA, NSF, or ORCID accounts. The information transferred to SciENcv can be changed, hidden, augmented or deleted. SciENcv users control the content displayed in their SciENcv profiles.

Institutions interested in obtaining a copy of the current data schema can download it from about SciENcv.

Section Contents

Accessing SciENcv

After signing in to NCBI, SciENcv can be accessed from the SciENcv portlet which is located in the My NCBI main page, or from about SciENcv.

The SciENcv portlet provides information at glance on all the existing SciENcv biosketches for a My NCBI account as well as their current sharing status. If no biosketches have been created, the SciENcv portlet provides a link to create a biosketch.

Creating SciENcv Biosketches

Sign in to NCBI. Go to the SciENCV portlet and click the hyperlink “Click here.”

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There are three ways to create a professional profile in SciENcv:

Through manually entering your information into a SciENcv template

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1.

Enter a name for your new profile (see A above).

2.

Select a biosketch format (B).

3.

Select “Start with a blank document” (C).

4.

Choose to make your profile public or private (D) and click Create. You may change the sharing status for this profile at any time.

To start the process, enter your information in the personal information window. If you have publications stored in My Bibliography, those will be automatically uploaded to your SciENcv biosketch.

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Under optional information, the link next to “eRA COMMONS ID” allows eRA users to link their SciENcv account to their eRA account. Once the accounts are linked, you will be able to populate SciENcv biosketches with your eRA information. Click “Add your ORCID iD to this profile?” to link to ORCID and add your ORCID iD to your SciENcv biosketch. At this point, your ORCID account will be linked to your NCBI account, and consequently, you will be able to use the biographical data in your ORCID record to populate SciENcv profiles (Integrating with ORCID video).

National Science Foundation biographical sketches provide the option to add personal information, NSF ID, and ORCID iD.

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Through making a duplicate of an existing biosketch

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1.

Enter a name for your new profile (see A above).

2.

Select a biosketch format (B).

3.

Select a previously created profile from the “Existing Biosketch” drop-down menu(C).

4.

Choose to make your profile public or private (D). You may change the sharing status for this profile at any time.

5.

Click Create. SciENcv will generate a duplicate of the selected existing profile.

Through an automated data feed from an external source

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1.

Enter a name for your new profile (see A above).

2.

Select a biosketch format (B).

3.

Select a data provider from the External Source drop-down menu(C). Note that your SciENcv account has to be linked to the external data source account.

4.

Choose to make your profile public or private (D). You may change the sharing status for this profile at any time.

5.

Click Create. SciENcv will automatically populate the new profile with the information stored in your selected external data source.

Using the NIH Biographical Sketch

NIH eRA Commons, NSF, and ORCID account holders who have linked their accounts to NCBI can populate their SciENcv biosketches with the information stored in their eRA, NFS, or ORCID accounts. Information on linking accounts to NCBI can be found in Using a Partner Organization username and password.

The NIH biographical sketch consists of the following sections:

Education and Training

Under the section titled Education/Training, click the link “add one.” Add your academic degree(s) and training, from oldest to most recently acquired.

1.

Select a radio button for either an academic degree or a training entry. Each selection provides a different set of choices.

Image sciencv-Image007.jpg

2. Click “Save.” For multiple entries, click “Save & add another entry.”

3. To edit or delete an entry, click “Edit entries” and click either “delete” or “edit” next to the selected degree or training entry. Once you have finished editing, adding, or deleting information, click “Done” to save your updates.

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4. In SciENcv there is an option to hide entries. If you want to print or share your profile, but only want selective content to be displayed, unckeck the checkbox next to the entry you would like to hide, and click “Done.”

Personal Statement

In the Personal Statement section, enter a brief personal statement and up to four publications that highlight your work experience and qualifications. To start, click “Edit Statement.”

Image sciencv-Image009.jpg

Enter your personal statement and click Image sciencv-Image010.jpg to save your narrative. SciENcv uses markdown syntax which allows you to add simple formatting to your personal statement – for formatting help click the Image sciencv-Image011.jpg icon

Image sciencv-Image012.jpg

Citations stored in My Bibliography can be uploaded initially by clicking the link “Select citations.” Select up to four citations to be displayed in this section.

In My Bibliography the default setting for the Sort by drop-down menu is to list citations by date (newest to oldest). Citations can also be sorted by publication date, update date, author (first listed authors in alphabetical order), or title (alphabetically). An ORCiD option is available, which you can use to retrieve citations stored in your ORCiD record (C).

Image sciencv-Image013.jpg

If you find that your My Bibliography collection is not up to date and new PubMed citations need to be added, click “Add citations” (see B above) and enter an author full name, or last name and initials in the search box.

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Select the citations you wish to add from the list of retrieved citations and click “Add to My Bibliography.” The newly added citations will immediately display in the My Bibliography tab. For publications that are not included in PubMed, use the options to add citations using a file, or to add citations manually using My Bibliography templates, click “Go to My Bibliography” (see C above).

Note:

  • If you linked your eRA Commons, NSF, or ORCID account to My NCBI, your SciENcv biosketches will have the biographical information available in those accounts.
  • If you linked your ORCID account to My NCBI, your SciENcv biosketches will have the publications listed in your ORCID record under the ORCID tab.
  • Citations under the ‘My Bibliography’ tab can only be deleted in My Bibliography. See Deleting Citations
  • Citations under the ‘ORCID’ tab can only be deleted if they are deleted in your ORCID record

Work Experience, Professional Memberships and Honors

The section titled Positions and Honors consists of three parts: employment, other experience and professional memberships, and honors. If you linked your eRA Commons, NSF, or ORCID account to My NCBI, the work experience section of SciENcv will be automatically populated for you.

1.

Under the subtitle Positions and Employment, click “add one.” Enter your past and present employment. For multiple entries, click “Save & add another entry.”

Image sciencv-Image015.jpg

2. Under the subtitle Other Experience and Professional Memberships, click “add one.” Enter other work experience and professional memberships.

Image sciencv-Image016.jpg

3. Under the subtitle Honors, click “add one.” Enter honor society memberships, honorary titles and other honorary awards.

Image sciencv-Image017.jpg

4. To edit or delete an entry, click “Edit entries” and click either “delete” or “edit” next to the selected work experience, professional membership, or honor entry. Once you have finished editing, adding, or deleting information, click “Done” to save your updates.

Image sciencv-Image018.jpg

5. In SciENcv there is an option to hide entries. If you want to print or share your profile, but only want selective content to be displayed, unckeck the checkbox next to the entry you would like to hide and click “Done.”

Contribution to Science

The Contribution to Science section aims to give researchers a place where they can describe five of their most significant contributions to science. Each contribution entry has two parts: a description and relevant references of up to four peer-reviewed publications.

To enter a description, click “edit” (A). According to NIH guidelines, each description should include: the historical background that frames the scientific problem; the central findings; the influence of the findings on the progress of science or the application of those findings to health or technology; and your specific role.

To add relevant citations from My Bibliography for each contribution, click “Select citations” (B). Select up to four citations to be displayed.

Image sciencv-Image019.jpg

The default setting for the Sort by drop-down menu is to list citations by date (newest to oldest). Citations can also be sorted by publication date, update date, author (first listed authors in alphabetical order), or title (alphabetically). An ORCiD option is available, which you can use to retrieve citations stored in your ORCiD record (C).

Image sciencv-Image013.jpg

If you find that your My Bibliography collection is not up to date and new PubMed citations need to be added, click “Add citations” (see D above) and enter an author full name, or last name and initials in the search box.

Image sciencv-Image014.jpg

Select the citations you wish to add from the list of retrieved citations and click “Add to My Bibliography.” The newly added citations will immediately display in the My Bibliography tab. For publications that are not included in PubMed, use the options to add citations using a file, or to add citations manually using My Bibliography templates, click “Go to My Bibliography” (see E above).

You can create up to five tabs by clicking “Add another contribution” (F), and the display order can be changed by dragging and dropping each tab. Contribution tabs can be removed by clicking “Delete this contribution.” To save edits, click “Done.”

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There is also an option to include a URL to your My Bibliography collection of published research (G). Selecting this option would make your My Bibliography collection public.

Note:

  • This section uses My Bibliography to manage citation data in SciENcv. Therefore, if you have publications stored in My Bibliography, those will be automatically uploaded to your SciENcv profile.
  • If you linked your ORCID account to My NCBI, your SciENcv profiles will have the publications listed in your ORCID record under the ORCID tab.
  • Citations under the ‘My Bibliography’ tab can only be deleted in My Bibliography. See Deleting Citations
  • Citations under the ‘ORCID’ tab can only be deleted if they are deleted in your ORCID record

Research Support/Scholastic Performance

The Research Support/Scholastic Performance section displays a list of your ongoing and completed research awards. NIH and HRA grantees who have linked their eRA/HRA accounts to My NCBI will have their SciENcv profile automatically populated with their research awards. If you linked your ORCID account to My NCBI, your SciENcv profiles will have the research awards included in your ORCID record. The research awards information retrieved from ORCID appear under the ORCID tab.

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Additionally, you have the option to add awards manually if your research awards were issued by other agencies or institutions:

1.

Click “Edit awards.”

2.

Select the “User” tab.

3.

Click “Add another award.” Enter your ongoing and completed research awards. Be sure to select the appropriate category in the “Your Role” drop-down menu.

Image sciencv-Image022.jpg

4. For multiple entries, click “Save & add another entry.”

In SciENcv, you can selectively hide the research awards that you wish to omit from displaying in your profile. To hide awards:

1.

Click “Edit Awards.” Research awards are organized in four tabs: eRA, HRA, ORCID and User. The HRA and ORCID tabs appear only when award data is transferred from HRA, or ORCID. The User tab stores manually added research award information.

2.

Locate the awards you want to hide

3.

Uncheck the awards you want to hide, and click “Done.”

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4.The research award shown in gray above is hidden and consequently it will not be displayed when a SciENCV biosketch is shared through a URL or printed.

Note:

  • Only research awards in the User tab can be modified or deleted in SciENcv
  • Go to My Bibliography to review the NIH or HRA awards associated to your publications. For an explanation, see Associating Funding to your Publications
  • Awards under the ‘ORCID’ tab can only be edited/deleted in your ORCID record

Using the NIH Fellowship Biographical Sketch

NIH eRA Commons, NSF, and ORCID account holders who have linked their accounts to NCBI can populate their SciENcv biosketches with the information stored in their eRA, NSF, or ORCID accounts. Information on linking accounts to NCBI can be found in Using a Partner Organization username and password.

The NIH Fellowship biographical sketch consists of the following sections:

Education and Training

Under the section titled Education/Training, click the link “add one.” Add your academic degree(s) and training, from oldest to most recently acquired.

1.

Select a radio button for either an academic degree or a training entry. Each selection provides a different set of choices.

Image sciencv-Image007.jpg

2. Click “Save.” For multiple entries, click “Save & add another entry.”

3. To edit or delete an entry, click “Edit entries” and click either “delete” or “edit” next to the selected degree or training entry. Once you have finished editing, adding, or deleting information, click “Done” to save your updates.

Image sciencv-Image024.jpg

4. In SciENcv there is an option to hide entries. If you want to print or share your profile, but only want selective content to be displayed, unckeck the checkbox next to the entry you would like to hide and click “Done.”

Personal Statement

In the Personal Statement section, enter a brief personal statement and up to four publications that highlight your work experience and qualifications. To start, click “Edit Statement.”

Image sciencv-Image009.jpg

Enter your personal statement and click Image sciencv-Image010.jpg to save your narrative. SciENcv uses markdown syntax which allows you to add simple formatting to your personal statement – for formatting help click the Image sciencv-Image011.jpg icon

Image sciencv-Image025.jpg

Citations stored in My Bibliography can be uploaded initially by clicking the link “Select citations.” Select up to four citations to be displayed in this section.

In My Bibliography the default setting for the Sort by drop-down menu is to list citations by date (newest to oldest). Citations can also be sorted by publication date, update date, author (first listed authors in alphabetical order), or title (alphabetically). An ORCiD option is available, which you can use to retrieve citations stored in your ORCiD record (C).

Image sciencv-Image013.jpg

If you find that your My Bibliography collection is not up to date and new PubMed citations need to be added, click “Add citations” (see B above) and enter an author full name, or last name and initials in the search box.

Image sciencv-Image026.jpg

Select the citations you wish to add from the list of retrieved citations and click “Add to My Bibliography.” The newly added citations will immediately display in the My Bibliography tab. For publications that are not included in PubMed, use the options to add citations using a file, or to add citations manually using My Bibliography templates, click “Go to My Bibliography” (see C above).

Note:

  • If you linked your eRA Commons, NSF, or ORCID account to My NCBI, your SciENcv biosketches will have the biographical information available in those accounts.
  • If you linked your ORCID account to My NCBI, your SciENcv biosketches will have the publications listed in your ORCID record under the ORCID tab.
  • Citations under the ‘My Bibliography’ tab can only be deleted in My Bibliography. See Deleting Citations
  • Citations under the ‘ORCID’ tab can only be deleted if they are deleted in your ORCID record

Work Experience, Professional Memberships and Honors

The section titled Positions and Honors consists of three parts: employment, other experience and professional memberships, and honors. If you linked your eRA Commons, NSF, or ORCID account to My NCBI, the work experience section of SciENcv will be automatically populated for you.

1.

Under the subtitle Positions and Employment, click “add one.” Enter your past and present employment. For multiple entries, click “Save & add another entry.”

Image sciencv-Image015.jpg

2. Under the subtitle Other Experience and Professional Memberships, click “add one.” Enter other work experience and professional memberships.

Image sciencv-Image016.jpg

3. Under the subtitle Honors, click “add one.” Enter honor society memberships, honorary titles and other honorary awards.

Image sciencv-Image017.jpg

4. To edit or delete an entry, click “Edit entries” and click either “delete” or “edit” next to the selected work experience, professional membership, or honor entry. Once you have finished editing, adding, or deleting information, click “Done” to save your updates.

Image sciencv-Image027.jpg

5. In SciENcv there is an option to hide entries. If you want to print or share your profile, but only want selective content to be displayed, unckeck the checkbox next to the entry you would like to hide and click “Done.”

Contribution to Science

The Contribution to Science section aims to give researchers a place where they can describe five of their most significant contributions to science. While all applicants may describe up to five contributions, graduate students and post doctorates may wish to consider highlighting two or three they consider most significant.

Each contribution entry has two parts: a description and relevant references of up to four peer-reviewed publications.

To enter a description, click “edit” (A). According to NIH guidelines, each description should include: the historical background that frames the scientific problem; the central findings; the influence of the findings on the progress of science or the application of those findings to health or technology; and your specific role.

To add relevant citations from My Bibliography for each contribution, click “Select citations” (B). Select up to four citations to be displayed.

Image sciencv-Image019.jpg

The default setting for the Sort by drop-down menu is to list citations by date (newest to oldest). Citations can also be sorted by publication date, update date, author (first listed authors in alphabetical order), or title (alphabetically). An ORCiD option is available, which you can use to retrieve citations stored in your ORCiD record (C).

Image sciencv-Image013.jpg

If you find that your My Bibliography collection is not up to date and new PubMed citations need to be added, click “Add citations” (see D above) and enter an author full name, or last name and initials in the search box.

Image sciencv-Image026.jpg

Select the citations you wish to add from the list of retrieved citations and click “Add to My Bibliography.” The newly added citations will immediately display in the My Bibliography tab. For publications that are not included in PubMed, use the options to add citations using a file, or to add citations manually using My Bibliography templates, click “Go to My Bibliography” (see E above).

You can create up to five tabs by clicking “Add another contribution” (F), and the display order can be changed by dragging and dropping each tab. Contribution tabs can be removed by clicking “Delete this contribution.” To save edits, click “Done.”

Image sciencv-Image020.jpg
There is also an option to include a URL to your My Bibliography collection of published research (G). Selecting this option would make your My Bibliography collection public.

Note:

  • This section uses My Bibliography to manage citation data in SciENcv. Therefore, if you have publications stored in My Bibliography, those will be automatically uploaded to your SciENcv profile.
  • If you linked your ORCID account to My NCBI, your SciENcv profiles will have the publications listed in your ORCID record under the ORCID tab.
  • Citations under the ‘My Bibliography’ tab can only be deleted in My Bibliography. See Deleting Citations
  • Citations under the ‘ORCID’ tab can only be deleted if they are deleted in your ORCID record

Research Support/Scholastic Performance

Applicants to predoctoral or postdoctoral NIH fellowships must complete the “Scholastic Performance” section and may skip the “Awards” section, unless they have been awarded research support, in which case they may complete both sections.

In the Scholastic Performance section list all the undergraduate and graduate courses completed and the corresponding year and grade for each course. Postdoctoral applicants may also include professional courses relevant to the training sought at NIH. To add courses to your biosketch:

1.

Click “Add courses” (A).

2.

In the Add/Edit Grades window, enter the year, course title, and grade received (B).

3.

For multiple entries, click “Save & add another entry” (C).

4.

To delete or edit entries use the links provided next to each course (D)

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Use the section “Notes about the grades” to explain an institution’s grading system that differs from a scale (1-100 points, 0-4.0, or A, B, C, D, F).

1.

Click “Edit Notes”

2.

Enter a brief explanation regarding the levels required for a passing grade and click Image sciencv-Image010.jpg to save your narrative.

Image sciencv-Image029.jpg

In the Awards section enter your awarded research support. Note that this section is optional for predoctoral or postdoctoral applicants.

1.

Click “Edit awards.”

2.

Select the “User” tab.

3.

Click “Add another award.” Enter your ongoing and completed research awards. Be sure to select the appropriate category in the “Your Role” drop-down menu.

Image sciencv-Image030.jpg

4. For multiple entries, click “Save & add another entry.”

In SciENcv, you can selectively hide the research awards that you wish to omit from displaying in your profile. To hide awards:

1.

Click “Edit Awards.”

2.

Locate the awards you want to hide

3.

Uncheck the awards you want to hide and click “Done.”

Image sciencv-Image031.jpg

4.The research award shown in gray above is hidden and consequently it will not be displayed when a SciENCV biosketch is shared through a URL or printed.

Note:

  • Only research awards in the User tab can be modified or deleted in SciENcv
  • Awards uploaded from an ORCID record can only be edited/deleted in your ORCID record

Using the NSF Biographical Sketch

The National Science Foundation (NSF) biographical sketch is an NSF approved format used for proposal submissions to the NSF. Complete details regarding the NSF biographical sketch requirements can be found in the NSF Proposal and Award Policies and Procedures Guide (PAPPG), chapter II.C.2.f.

NSF, NIH eRA Commons, and ORCID account holders who have linked their accounts to My NCBI can populate their SciENcv biographical sketches with the information stored in their eRA, NSF, or ORCID accounts. Information on linking accounts to NCBI can be found in Using a Partner Organization Username and Password.

The NSF biographical sketch consists of four sections:

Professional Preparation

Under Professional Preparation enter your undergraduate and graduate education and postdoctoral training in chronological order.

1.

Select a radio button for either an academic degree or a training entry. Each selection provides a different set of choices.

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2. Click “Save.” For multiple entries, click “Save & add another entry.”

3. To edit or delete an entry, click “Edit entries” and click either “delete” or “edit” next to the selected degree or training entry. Once you have finished editing, adding, or deleting information, click “Done” to save your updates.

Image sciencv-Image033.jpg

4. In SciENcv there is an option to hide entries. If you want to print or share your profile, but only want selective content to be displayed, unckeck the checkbox next to the entry you would like to hide and click “Done.”

Appointments

In the Appointments section, list your academic and professional appointments in reverse chronological order. Appointments include any titled academic, professional, or institutional position whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary).

1.

Enter your present and past employment. For multiple entries, click “Save & add another entry.”

Image sciencv-Image034.jpg

2. To edit or delete an entry, click “Edit entries” and click either “delete” or “edit” next to the selected entry. Once you have finished editing, adding, or deleting information, click “Done” to save your updates.

Image sciencv-Image035.jpg

3. In SciENcv there is an option to hide entries. If you want to print or share your profile, but only want selective content to be displayed, unckeck the checkbox next to the entry you would like to hide and click “Done.”

Products

The Products section of the NSF biographical sketch displays citable and accessible publications, data sets, software, patents and copyrights. This section uses My Bibliography to manage product information, and it consists of two parts:

1.

Products most closely related to the proposed project (A), where you may add up to five products that are most closely related to the proposed project.

2.

Other significant products (B), where you may add up to five other significant products, whether or not related to the proposed project.

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Click “Select citations” to add products from your My Bibliography collection, or if not found there, to add citations for your products (see Creating a bibliography). In My Bibliography the default setting for the Sort by drop-down menu is to list citations by date (newest to oldest). Citations can also be sorted by publication date, update date, author (first listed authors in alphabetical order), or title (alphabetically). An ORCiD option is available, which you can use to retrieve citations stored in your ORCiD record (C).

Image sciencv-Image013.jpg

If you find that your My Bibliography collection is not up to date and new PubMed citations need to be added, click “Add citations” (see D above) and enter an author full name, or last name and initials in the search box.

Image sciencv-Image014.jpg

Select the citations you wish to add from the list of retrieved citations and click “Add to My Bibliography.” The newly added citations will immediately display in the My Bibliography tab. For publications that are not included in PubMed, use the options to add citations using a file, or to add citations manually using My Bibliography templates, click “Go to My Bibliography” (see E above).

Note:

  • If you linked your ORCID account to My NCBI, your SciENcv biosketches will have the publications listed in your ORCID record under the ORCID tab.
  • Citations under the ‘My Bibliography’ tab can only be deleted in My Bibliography. See Deleting Citations
  • Citations under the ‘ORCID’ tab can only be deleted if they are deleted in your ORCID record

Synergistic Activities

In the Synergistic Activities section of the NSF biographical sketch list up to five distinct examples that demonstrate the broader impact of the individual’s professional and scholarly activities that focus on the integration and transfer of knowledge as well as its creation.

1.

Enter each activity in the “Add/Edit Synergistic activity” window.

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2. To reorganize the order of your listed synergistic activities, or to delete or edit an entry, hover your mouse next to the selected entry and click ‘Move up,’ ‘Move down,’ ‘Delete,’ or ‘Edit.’

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Using the NSF Current & Pending Support

The National Science Foundation (NSF) requires current and pending support information for each individual designated as senior personnel on the proposal. NSF uses the information submitted in the Current and Pending Support document to assess the capacity of the individual to carry out the research as proposed as well as to help assess any potential overlap/duplication with the project being proposed. Detailed information about the content is available in the Proposal and Award Policies and Procedures Guide (PAPPG), Chapter, II.C.2.h

To create an NSF Current and Pending Support document in the NSF compliant PDF format, go to the SciENCV portlet in My NCBI and click “Manage SciENCV” to access your SciENCV documents page. In the Science documents page click “Create New Document.”

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1.

Enter a name for your new document (see A below).

2.

Select NSF Current and Pending Support (C & PS) (B).

3.

Select “Start with a blank document” or select an existing NSF C & PS document from the drop-down list (C).

4.

Choose to make your NSF C & PS document public or private (D) and click Create. You may change the sharing status for this document at any time.

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The NSF Current & Pending Support document will include your first and last name. The personal information edit window includes an option to add the NSF ID and the ORCID iD to your document.

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The NSF Current & Pending Support document consists of two sections:

Project/Proposal Information

In the Project/Proposal Information section, select the type of support (see A below), current or pending; or whether a submission for support is planned. For projects that received funding from a different source prior to NSF support, select “Transfer of support.” List your project or proposal title, project or award number (if available), source of support (NSF or other support source), project primary place of performance, and if available, the project support start and end dates (see B below).

The project/proposal total award amount is the award provided or requested for the entire project/proposal period and it should include indirect costs (see C below). Note that organizational start-up packages provided to individuals from the proposing organization are not required to be reported. Start-up packages from sources other than the proposing organization must be reported. Faculty academic year salary is not considered current and pending support for this document. For information regarding gifts, see the NSF FAQs for Current and Pending Support.

Information regarding the number of staff committed to the project for each year is required (see D below). For multiple entries, click “Save & add another entry” (see E below).

Image sciencv-Image042.jpg

In-Kind Contribution Information

In the In-Kind Information section, select the support status, current or pending; list your source of support (NSF or other support source), and the project primary place of performance (see A below).

In the Summary of In-Kind Contributions (see B below), include in-kind support such as office or laboratory space, equipment, supplies, technical support staff, etc. If the in-kind contributions are intended for use on a project being proposed to NSF, the information must be included as part of the Facilities, Equipment and Other Resources section of the proposal and need not be replicated in the Current and Pending Support document. Note that in-kind contributions not intended for use on the project being proposed also must be reported in the Current and Pending Support document.

Information regarding the number of staff committed to the project for each year is required (see C below).

The Dollar Value of In-Kind Contribution is the assigned value to contributions listed in the summary of in-kind contributions and to the number of staff committed to the project for the entire project period (see D below). For information regarding gifts, see the NSF FAQs for Current and Pending Support.

For multiple entries, click “Save & add another entry” (see E below).

Image sciencv-Image043.jpg

The NSF Current and Pending Support document can be downloaded in a PDF format that is NSF compliant. Click the PDF link on the upper right corner of the document, as shown below.

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Using the IES Biographical Sketch

The Institute of Education Sciences (IES), biographical sketch format is the official format used for grant submissions to the IES. Researchers who have their publications indexed in the IES ERIC database can export their ERIC citations to My Bibliography, and use the citations stored in My Bibliography to populate SciENcv biosketches. ORCID account holders who have linked their accounts to My NCBI can populate their SciENcv biosketches with the information stored in their ORCID accounts. Information on linking accounts to NCBI can be found in Using a Partner Organization Username and Password.

The IES biographical sketch consists of five sections:

Education and Training

Under the section titled Education/Training, click the link “add one.” Add your academic degree(s) and training, from oldest to most recently acquired.

1.

Select a radio button for either an academic degree or a training entry. Each selection provides a different set of choices.

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2. Click “Save.” For multiple entries, click “Save & add another entry.”

3. To edit or delete an entry, click “Edit entries” and click either “delete” or “edit” next to the selected degree or training entry. Once you have finished editing, adding, or deleting information, click “Done” to save your updates.

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4. In SciENcv there is an option to hide entries. If you want to print or share your profile, but only want selective content to be displayed, unckeck the checkbox next to the entry you would like to hide and click “Done.”

Personal Statement

In the Personal Statement section, enter a brief personal statement and up to four publications that highlight your work experience and qualifications. To start, click “Edit Statement.”

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Enter your personal statement and click Image sciencv-Image010.jpg to save your narrative. SciENcv uses markdown syntax which allows you to add simple formatting to your personal statement – for formatting help click the Image sciencv-Image011.jpg icon.

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Citations stored in My Bibliography can be uploaded initially by clicking the link “Select citations.” Select up to four citations to be displayed in this section. In My Bibliography the default setting for the Sort by drop-down menu is to list citations by date (newest to oldest). Citations can also be sorted by publication date, update date, author (first listed authors in alphabetical order), or title (alphabetically). An ORCiD option is available, which you can use to retrieve citations stored in your ORCiD record (C).

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If your publications are included in the Institute of Education Studies ERIC database, you can populate SciENcv biosketches with those citations, but first they would need to be added to My Bibliography, which can be accomplished either using an exported file from ERIC, or added manually using My Bibliography templates.

Exporting Citations from ERIC to My Bibliography

Go to ERIC and enter an author full name, or last name and initials in the search box. For example, “Smith, Theodore R.” Or use the ERIC author field in your query author: Theodore R. Smith, and click search. To limit your retrieval, select the appropriate author name in the Author limiter on the left side of the screen. For further information on searching the ERIC database, see this IES video.

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Click “Export,” select the number of records to include, and click “Create file”

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Save the generated file. Sign in to NCBI and click “Manage My Bibliography.” In My Bibliography, click “Upload a file”.

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Upload the ERIC citations file you saved. The citations will display in My Bibliography with a pencil icon, and you will be able to further edit these citations.

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The exported ERIC citations will be immediately listed in My Bibliography and ready to be selected in SciENcv. See below an example of newly added citations from ERIC to SciENcv via My Bibliography.

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Note:

  • If you linked your eRA Commons, NSF, or ORCID account to My NCBI, your SciENcv biosketches will have the biographical information available in those accounts.
  • If you linked your ORCID account to My NCBI, your SciENcv biosketches will have the publications listed in your ORCID record under the ORCID tab.
  • Citations under the ‘My Bibliography’ tab can only be deleted in My Bibliography. See Deleting Citations
  • Citations under the ‘ORCID’ tab can only be deleted if they are deleted in your ORCID record

Work Experience, Professional Memberships and Honors

The section titled Positions and Honors consists of three parts: employment, other experience and professional memberships, and honors.

1.

Under the subtitle Positions and Employment, click “add one.” Enter your past and present employment. For multiple entries, click “Save & add another entry.”

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2. Under the subtitle Other Experience and Professional Memberships, click “add one.” Enter other work experience and professional memberships.

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3. Under the subtitle Honors, click “add one.” Enter honor society memberships, honorary titles and other honorary awards.

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4. To edit or delete an entry, click “Edit entries” and click either “delete” or “edit” next to the selected work experience, professional membership, or honor entry. Once you have finished editing, adding, or deleting information, click “Done” to save your updates.

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5. In SciENcv there is an option to hide entries. If you want to print or share your profile, but only want selective content to be displayed, unckeck the checkbox next to the entry you would like to hide, and click “Done.”

Contribution to Education Research

The Contribution to Education Research section aims to give researchers a place where they can describe five of their most significant contributions to educational research. Each contribution entry has two parts: a description and relevant references of up to four peer-reviewed publications.

To enter a description, click “edit” (A), and to add relevant citations from My Bibliography for each contribution, click “Select citations” (B). Select up to four citations to be displayed for each contribution.

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In My Bibliography the default setting for the Sort by drop-down menu is to list citations by date (newest to oldest). Citations can also be sorted by publication date, update date, author (first listed authors in alphabetical order), or title (alphabetically). An ORCiD option is available, which you can use to retrieve citations stored in your ORCiD record (C).

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If your publications are included in the Institute of Education Studies ERIC database, you can populate SciENcv biosketches with those citations, but first they would need to be added to My Bibliography, which can be accomplished either using an exported file from ERIC, or added manually using My Bibliography templates.

You can create up to five tabs by clicking “Add another contribution” (C), and the display order can be changed by dragging and dropping each tab. Contribution tabs can be removed by clicking “Delete this contribution.” To save edits, click “Done.”

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There is also an option to include a URL to your My Bibliography collection of published research (D). Selecting this option would make your My Bibliography collection public.

Note:

  • This section uses My Bibliography to manage citation data in SciENcv. Therefore, if you have publications stored in My Bibliography, those will be automatically uploaded to your SciENcv profile.
  • If you linked your ORCID account to My NCBI, your SciENcv profiles will have the publications listed in your ORCID record under the ORCID tab.
  • Citations under the ‘My Bibliography’ tab can only be deleted in My Bibliography. See Deleting Citations
  • Citations under the ‘ORCID’ tab can only be deleted if they are deleted in your ORCID record

Research Support/Scholastic Performance

The Research Support/Scholastic Performance section displays a list of your ongoing and completed research awards information. If you linked your ORCID account to My NCBI, your SciENcv profiles will have the research awards included in your ORCID record. The research awards information retrieved from ORCID appear under the ORCID tab.

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Additionally, you have the option to add awards manually if your research awards were issued by other agencies or institutions:

1.

Click “Edit awards.”

2.

Select the “User” tab.

3.

Click “Add another award.” Enter your ongoing and completed research awards. Be sure to select the appropriate category in the “Your Role” drop-down menu.

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4. For multiple entries, click “Save & add another entry.”

In SciENcv, you can selectively hide the research awards that you wish to omit from displaying in your profile. To hide citations:

1.

Click “Edit Awards.” Research awards are organized in four tabs: eRA, HRA, ORCID and User. The HRA and ORCID tabs appear only when award data is transferred from HRA, or ORCID. The User tab stores manually added research award information.

2.

Locate the awards you want to hide

3.

Uncheck the awards you want to hide, and click “Done.”

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4.The research award shown in gray above is hidden and consequently it will not be displayed when a SciENCV biosketch is shared through a URL or printed.

Note:

  • Only research awards in the User tab can be modified or deleted in SciENcv
  • Awards under the ‘ORCID’ tab can only be edited/deleted in your ORCID record

Editing and Deleting SciENcv Biosketches

Once you have created a few biosketches in SciENcv, the SciENcv portlet will display all the existing biosketches in your My NCBI account. To return to any of those biosketches to edit their content, select the biosketch that you wish to amend directly in the SciENcv portlet.

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To delete a SciENcv biosketch, click “Manage SciENcv” in the SciENcv portlet. The resulting page is the SciENcv main page. Next to the heading SciENcv BioSketches, click Edit, and the delete and edit links will display.

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Select the delete link next to the biosketch that you wish to delete. To close the Delete/Edit view, click Done.

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Sharing SciENcv

SciENcv biosketches are set as private by default. However, they can be shared with others through a public URL. Each biosketch can be independently set up as private or public, and their current status can be viewed immediately on the SciEncv portlet.

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To change a SciENcv biosketch from private to public:

1.

Sign in to My NCBI. Go to the SciENcv portlet and select the biosketch that you wish to change to public.

2.

Next to ‘Sharing,’ click Change. A URL will be provided, which you can use to share your SciENcv biosketch with others.

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3. To change your SciENcv biosketch back to private, click ”Stop Sharing.”

Note:

  • Any time someone uses a public SciENcv URL to see your biosketches; the retrieval will include all the items currently displayed in your SciENcv biosketches. Hidden items will not be displayed.
  • Adding, hiding or deleting items in a SciENcv biosketch does not require an update to your public URL.
  • If a SciENcv biosketch is changed back to private, the public URL will no longer function.

Downloading SciENcv

SciENcv biographical sketches can be downloaded in three formats: PDF, MS Word, and XML.

To download a SciENcv biosketch:

1.

Sign in to My NCBI. Go to the SciENcv portlet and select the biosketch that you wish to download.

3.

Click the hyperlink of the format you wish to download.

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The NSF Current and Pending Support document can be downloaded in a PDF format that is NSF compliant.

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Adding Delegates to SciENcv

My NCBI users can grant access to other persons (delegates) to view and manage their SciENcv biosketches. The delegates will then be able to create, modify or delete the information in the SciENcv account to which they have been granted access.

The option to Add a delegate is available through the Accounts Settings page. The Delegates section of the Account Settings page displays a list of all the delegates granted access to either your My Bibliography collection or your SciENcv, or both. In the Delegates section you may add or remove delegates as well as modify the access granted, see ‘Adding and Removing Delegates.’