Box 37Organizational names for affiliations not in English

  • Begin with the department and name of the organization, followed by the city, the two-letter abbreviation for the US state or Canadian province (see Appendix E), and the country name or ISO country code (see Appendix D) if non-US. Surround the affiliation with parentheses.
  • Provide the name in the original language for non-English organization names found in the roman alphabet (primarily European languages, such as French, German, Spanish, Italian, Swedish, etc.)
    • Message to: Antoine F. Carpentier (Service de Neurologie, Hopital de la Salpetriere, Paris, France).
  • Romanize (write in the roman alphabet) or translate organizational names if they are in Cyrillic, Greek, Arabic, Hebrew, or Korean. A good authority for romanization is the ALA-LC Romanization Tables.
    • Message to: Mihai Barbulescu (Clinica Chirurgicala, Spitalul Clinic Coltea, Bucarest, Romania).
  • Translate organizational names in character-based languages (Chinese, Japanese)
    • Message to: Kanako Susaki (First Department of Internal Medicine, Faculty of Medicine, Kagawa University, Takamatsu, Japan).
  • Ignore diacritics, accents, and special characters in names. This rule ignores some conventions used in non-English languages to simplify rules for English-language publications.
    • Treat letters marked with diacritics or accents as if they are not marked
      • Å   treated as   A
      • Ø   treated as   O
      • Ç   treated as   C
      • Ł   treated as   L
      • à   treated as   a
      • ĝ   treated as   g
      • ñ   treated as   n
      • ü   treated as   u
    • Treat two or more letters printed as a unit (ligated letters) as if they are two letters
      • æ   treated as   ae
      • œ   treated as   oe
  • Use the English form of names for cities and countries when possible. For example, Vienna for Wien and Spain for Espana. However, the name found on the publication may always be used.

From: Chapter 26, Electronic Mail and Discussion Forums

Cover of Citing Medicine
Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition.
Patrias K, author; Wendling D, editor.
Bethesda (MD): National Library of Medicine (US); 2007-.

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