There are two ways to populate a My Bibliography collection with author-specific citations: directly from PubMed or using a template in My Bibliography for publications not found in PubMed. From PubMed users can add up to 500 citations at once to My Bibliography.

Adding citations from PubMed:

1.

Make sure you are signed in to My NCBI.

2.

Run an author search.

3.

Select the citations you want to add to My Bibliography and then click the “Send to” link to expand the drop-down menu. Select the destination “My Bibliography” (a message indicates the number of citations selected to be copied to your bibliography) and click “Add to My Bibliography.”

4.

In the resulting page “Save to Bibliography,” click save to keep the selected citations in your bibliography.

Adding citations manually using My Bibliography templates for publications not found in PubMed:

1.

Sign into My NCBI and go to My Bibliography. Click “Manage My Bibliography.”

2.

Click the button.

3.

Select the type of publication to be entered manually: journal articles, books/chapters, meeting abstracts, presentations, patents, and non-standard citations. Enter the publication information in the fields provided. All required fields are denoted with a red asterisk. Click “Add Citation” to save this citation in My Bibliography.

My Bibliography has multiple templates with fields pertinent to each type of publication (see list in the image above). For example, for patents, inventor and patent number are required fields.

To view a brief animated tutorial, see Creating Your Bibliography.

Note:

• Use “Other Citations” in the Collections portlet to store a separate bibliography. Follow the same steps indicated in Creating a Bibliography to add citations.

Sign into My NCBI. You can immediately see your most recent citations in the My Bibliography portlet. To view all citations available in your bibliography, click on the hyperlinked number of citations (A in the image below) or click “Manage My Bibliography” (B).

The default display in My Bibliography is List view, which has all citations that are included in PubMed hyperlinked. Click on each article title to view all information related to a citation in PubMed. Each citation in My Bibliography also displays a link to Related Citations, and when available in PubMed Central, a link to Free full text and/or a link to Cited in PMC. In addition, the List view displays a Related PubMed Citations portlet, which presents a brief list of citations recently added to PubMed. Citation retrieval for this portlet is based on the research topics found in the citations stored in My Bibliography. The portlet is updated on a weekly basis.

To view multiple citations at once click the “View” button (A in the image below). To view your citations without hyperlinks, go to “Display Settings” (B) and select Print.

In the image above there are three buttons which facilitate moving, downloading or suggesting citations.

To move a citation from My Bibliography to “Other Citations” (a separate bibliography located in Collections), select the citations you wish to move and click the “Move” button (C in the image above).

To suggest individual citations to others, select the citation(s), click the “Suggest” button (E) and then enter the recipient’s name and e-mail address. Multiple recipients can be added to receive citations using the “Suggest” feature.

To download citations from My Bibliography, select the citations you wish to download and click the “Download” button (D). On the pop-up confirmation window click OK. The citations will be downloaded in the MEDLINE format.

Note:

• Award view is available through “Display Settings” for eRA Commons users. The Award view feature is explained in detail in Managing Compliance with the NIH Public Access Policy

• When using the “Suggest” feature to send citations to others, the article titles are hyperlinked to lead to the citations in PubMed

• When adding citations manually to My Bibliography, there will be no hyperlink in the citation title unless the citation exists in PubMed. These manually entered citations will continue to be displayed with a pencil icon for you to edit if necessary

There are three ways to sort the order for My Bibliography: by publication date, first author, or publication title. Click on “Display Settings” to view all three sort options.

When sorting by date: citations are sorted by newest to oldest. Citations are not sorted by Entrez date but the date the citation was published.

When sorting by author: citations are sorted by the first listed authors in alphabetical order

When sorting by title: citations are sorted alphabetically.

Note:

• The default setting for the Sort option is to group by Citation Type (journal articles, books/chapters, etc.). You may change this default option to “none,” in which case all citations will be listed together in one list

• Meeting abstracts have two different dates: conference date and publication date. When listed in My Bibliography with sorting by Date and No Grouping, the publication date will be used to determine the sort date

• When a publication has both a print date and Epub date, the print date will be used for sorting dates

Using the Award feature in My Bibliography, eRA Commons users are able to see whether their publications are compliant with the NIH Public Access Policy, to start the compliance process and to associate their publications to NIH extramural awards. The Award feature is only available to eRA Commons users who have active grants in their portfolios. The icon verifies that an eRA account has been linked to a My NCBI account.

• Checking your Publications Compliance Status

• Initiating the Compliance Process

• Associating NIH Awards to your Publications

• Filtering your Citations by Publication Year, Awards and Publication Type

To delete citations, start by clicking the “Manage My Bibliography” link.

1.

Use the check boxes to select citations to delete and then click the “Delete” button.

2.

A pop up message will ask you to confirm your action. Note that delete citations can only be re-stated by loading the citation from PubMed or entering it manually through My Bibliography templates.

My Bibliography is set as Private by default. However, it can be set as Public to be shared with others. In addition, users can grant access to other persons (delegates) to view and manage their My Bibliography collection. The delegate will then be able to add and remove citations to the bibliography and perform other functions.

To change My Bibliography from Private to Public:

1.

Sign into My NCBI and go to My Bibliography.

2.

Click the "Settings" link as shown in the image below.

3.

Under Bibliography Sharing, click the radio button for Public (as shown in the image below). A URL and an HTML code are provided. You can use the URL to share with others and the HTML code to post onto a web page. Click “Save” to change the privacy status to public.

The option to add a delegate is also available on the page above:

1.

Click the “Add a Delegate” link

2.

Enter the delegate’s e-mail address. Click the “Add a Delegate” button.

3.

Your delegates will receive an email which they must then confirm by clicking on a link in the email. See Confirming a My Bibliography Connection for Delegates.

Note:

• Any time someone uses the public URL/HTML to see My Bibliography; the retrieval will include all the items currently in the My Bibliography maintained by the user of the My NCBI account. Adding or deleting citations does not require an update to the public URL/HTML

• If My Bibliography is changed back to Private, the public URL/HTML will no longer work

• Note that the option to “Add a Delegate” only appears when a Bibliography has been created in My NCBI.

To remove delegates:

1.

Sign into My NCBI and go to My Bibliography

2.

Click the "Settings" link

3.

Click the red X, next to the delegate’s e-mail address.

4.

A pop-up message will ask you to confirm the deletion. Click OK.

Delegates are persons who are granted access by My Bibliography collection owners to view and manage their bibliographies. Delegates can add and remove citations, and check whether a manuscript is complaint with the NIH Public Access policy.

Delegate invitations are initiated by My Bibliography collection owners. The collection owners log into their My NCBI accounts, and select to add a delegate. (See "Sharing My Bibliography"). A confirmation email will be sent to the delegate(s) added to the My NCBI account.

To confirm the connection:

1. Delegates must sign into their personal My NCBI account before replying to the confirmation email. To register for a My NCBI account, go to http://www.ncbi.nlm.nih.gov/sites/myncbi/

2. Respond to the confirmation email from My NCBI by clicking on the URL provided.

3. Click on the "Confirm Connection" button. Under Collections you should see a link for the bibliography for which you are a delegate along with a link to your personal bibliography. Note that these are separate bibliographies.