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My NCBI Help [Internet]. Bethesda (MD): National Center for Biotechnology Information (US); 2005-.

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Collections

Created: ; Last Revision: August 8, 2012.

Search results from many NCBI databases can be saved in My NCBI using the Collections feature. Collections are stored indefinitely and can continue to be built over time. There is no limit to the number of collections a user may store in My NCBI. In addition, collections can be made public to share with others.

Section Contents

Creating Collections and Adding to an Existing Collection

To save search results to a new collection:

1.

Make sure you are signed into My NCBI. Run a search.

2.

From the search results page, click the check box next to items you want to save. If you do not select any items all results up to 1,000 items will be sent to collections. An automated message will confirm “Add the first 1,000 items.”

3.

After selecting the items you wish to save, select Collections from the Send to pull-down menu (as shown in the image below). Click Add to Collections.

Image collections.G1.jpg

4.

The My NCBI- Collections page will display. Select Create new collection (A in the image below).

5.

My NCBI will create a default collection name using the number of items you are saving in a collection (B). You should rename your collection using a short, yet meaningful, title. Identical names for different Collections are allowed and may cause confusion. Collection names have a limit of 100 alphanumeric characters. Click Save to finish.

Image collections.G2.jpg

As you continue to build data collections, you may want to add new items to an existing collection. To add search results to an existing collection:

1.

Follow steps 1 – 3 under Creating Collections

2.

The My NCBI- Collections page will display. Append to an existing collection will be selected by default (A in the image below).

3.

Choose the collection into which you want to save your new items (B). Click Save to finish.

Image collections.G3.jpg

In addition, you may add data items from multiple NCBI databases to an existing collection. This type of collection is called “Mixed” because it has data items from multiple NCBI databases.

Image collections.G4.jpg

Note that accounts that do not register any activity in two years will be deleted.

Adding Records to Favorites

The Favorites collection is a feature of My NCBI which helps you keep a list of your preferred NCBI database records. This feature is active only while signed into My NCBI and is currently available with the PubMed database.

1.

Make sure you are signed into My NCBI. Run a search

2.

From the search results page, click on the citation you want to save in Favorites. In the single Abstract display you will see the Favorite button Image collections.G5.jpg

3.

Click on the Favorite button and the star next to it will turn blue. A blue star signals that the record has been saved in My NCBI Favorites

Image collections.G6.jpg

The Favorite button also includes a drop-down menu, which displays a list of all the collections available in your My NCBI account. Clicking the star next to a collection name will automatically add the citation to the collection. You may also choose to create a new collection from the drop-down menu.

Image collections.G7.jpg

To remove a record, click the Favorite button or the star next to a collection name a second time, as the star turns gray, the record will be removed from your Favorites or other collections. In addition, records in My NCBI Favorites can be deleted in the same manner as records in any other collection - see Deleting Collections.

Viewing and Sorting Collections

Sign into My NCBI and go to Collections. The Collections portlet lists all of your saved collections, the number of items stored per collection, the collection privacy status and the collection type. Click “Manage Collections” to sort your collections, view collections details, merge collections or delete collections.

Image collections.G8.jpg

To view items stored in a collection:

1.

Click the “Edit” link next to the Collection Name you would like to view. The resulting page displays all the items found in the collection.

2.

To view the items in their source database, click the checkbox next to items you want to view and click the “View” button. Alternatively, to select all records to view use the link “All.”

Image collections.G9.jpg

In the example above, collection items are sorted by Date, however, they can also be sorted by Author or Title using the “Display Settings” drop-down menu.

Image collections.G10.jpg

To sort Collections in your My NCBI account, click the link “Manage Collections” and then click on the descending or ascending arrow next to the column headings. A black arrow indicates the currently selected sort option.

Image collections.G11.jpg

Collections can be sorted:

  • alphabetically by name
  • by number of items in the collection
  • by privacy status
  • by date last modified
  • by database

Editing Collections

Collections can be renamed, made public to share with others, saved to a plain text or CSV file (to download to MS Excel or other programs), and individual items in a collection can be deleted. To delete entire collections, see Deleting Collections.

To change the name of a collection and/or to make a collection public:

1.

Sign into My NCBI and go to Collections. Click the gear icon Description: C:\Documents and Settings\hutchel\Desktop\MyNCBI\Newimages\gearicon.jpgnext to the Collection Name you would like to rename.

2.

On the resulting screen, you may also click on the link “Edit Settings for this collection” (A in the image below). The option to save a collection to a text file (C) or CSV (D) file is also available on this page.

Image collections.G12.jpg

3.

Enter a new name for the collection in the Collection Name text box. You may also change the collection status from private to public in this page, and obtain a URL to send to others or HTML to create a link to the collection in a Web page or blog. A quick way to change a collection status is to click “Publish” (B in the image above); however a URL/HTML will not be provided. Click Save.

Image collections.G13.jpg

To view a brief animated tutorial, see Editing Collections.

To delete items from a collection:

1.

Sign into My NCBI and go to Collections. Click the “Edit” link next to the Collection Name you wish to modify.

2.

Click the checkbox next to items you want to delete and click the Delete button. A pop up message will ask you to confirm your action.

Image collections.G14.jpg

Merging Collections

In the Collections portlet, click the link “Manage Collections.”

1.

Select the collections you wish to merge into a new collection and click “Merge.”

Image collections.G15.jpg

2.

A confirmation message notifies you of the collections to be merged and requires you to provide a name for the merged collection. Click “Merge Collections.”

Image collections.G16.jpg

3.

Back to Collections, you will notice that only the merged collection is listed.

Image collections.G17.jpg

Sharing Collections

My NCBI collections are set as Private by default. However, a collection can be set as Public to be shared with others. To change a collection from Private to Public:

1.

Sign into My NCBI and go to Collections.

2.

Under the "Privacy" column, click the Private link for the collection you want to share.

3.

Under Collection Sharing, click the radio button for Public (as shown in the image below). Notice that a URL and an HTML code are provided. You can use the URL to share with others and the HTML code to post onto a web page. Click Save.

Image collections.G18.jpg

To view a brief animated tutorial, see Sharing Collections.

Note:

  • Any time someone uses the public collection URL/HTML to see a collection; the retrieval will include all the items currently in the collection maintained by the user of the My NCBI account. Adding or deleting items in the collection does not require an update to the public collection URL/HTML
  • My NCBI Collection URLs may change, however, all prior public URLs will remain functional and will lead to the most recent version of a collection
  • If a collection is changed back to Private, the collection URL/HTML will no longer work

Deleting Collections

To delete a collection, start by clicking the “Manage Collections” link. The steps below apply to deleting entire collections. To delete specific items within a collection see “Editing Collections.”

1.

Use the check boxes to select collections to delete and then click Delete.

Image collections.G19.jpg

2.

A popup message will confirm the collections to be deleted. Click “Delete Collections.” Once a collection is deleted, this action cannot be undone.

Image collections.G20.jpg

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